Events - Industry Events Portal - Explore Port Phillip

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Permits and Documentation

A permit is required for any organised sporting, recreational, cultural, commercial or social gathering of people which is held on land managed by the Council.

All outdoor events and activities are assessed using the following documents:

Please note:  Payments made by credit card will incur a 0.5% surcharge to recover merchant fees charged to Council by financial institutions.

If you have an event you would like to be considered outside of the EOI process, please complete this form or contact the Events Team on 9209 6355.



Any event attracting over 200 people or with significant infrastructure, including:

  • Commercial events*
  • Community event
  • Trader Event
  • Civic Event

*Major events attracting large numbers, or requiring significant road closures may be required to apply through an annual Expression of Interest. See below.


EOI Major Events and Markets

Major events are encouraged to apply through an annual Expression of Interest process. Events approved through this process form the framework for the season’s calendar.

If your event includes any of the following components it may be considered a major event:

  • Over 2000 participants
  • Requires significant road closures
  • Creates significant impact on public space
  • Is conducted over 2+ days.

Major events can be assessed outside this EOI process. However, the assessment will take a minimum of 3 months and is reliant upon finding available space in the events calendar.

The process will open in December 2018 for the 2019/20 season.


Public Assemblies, Demonstrations, Protests and Rallies

Groups and individuals do not require permission from City of Port Phillip.

We request that you notify Council of your activity to ensure any affects to parks, public spaces, streets and footpaths are planned for and impacted businesses and services are notified.

We encourage you to contact Victoria Police to discuss your plans and consider the following:

  • Ensure you have adequate insurance coverage
  • Leave sufficient space for others to safely pass

Be respectful of local residents and businesses, maintaining access and keeping noise to a reasonable level.